For students who are advised to use APA referencing, see this article 'How to Cite ChatGPT' by Timothy McAdoo. April 7, 2023
For students who are advised to use MLA referencing, see the article 'How do I cite generative AI in MLA style?'. 17 March 2023
According to the University of Warwick's Institutional approach:
'Where chatbots are used it is good practice to retain a copy of the questions asked and the content generated and record a brief explanation of how it was used.
The permitted use of GAITs for assessments varies. Please read your department handbook, module, and assessment guidance before using GAITs for your summative assessments.
Where you have been granted permission to use generative artificial intelligence sources this should be clearly acknowledged and will be part of your student declaration statement.'
For best practise, always check with your department or your tutor who assigned your assessment on how they would best like you to cite, reference or declare your use of AI.
The three factors to remember are:
You must ensure that in some way you attribute any content created by AI, both the how and the why.
You must be transparent about any and all use of AI within your assessment to avoid plagiarism, including using AI as an idea generator rather than a content creator.
You must keep an accurate record of your AI prompts and any text it generated in answering you. These should be screenshots of your uses of AI which can be referred back to by assessors to ensure no plagiarism took place.
This document detailing the university's overall approach to AI gives some examples for how you might declare the use of AI within your assignments in your cover sheet.
Examples of declaration:
[GAIT Name] has assisted in structuring this assessment. This was used to help me organise my thoughts, the underlying work remains my own
[GAIT Name] was used to generate alternative streams of thought. It was used to generate ideas to help me start my assessment. I have attributed the ideas it generated and my further development of them remains my own.
[GAIT NAME] has been used to generate ideas and source articles. I used this because I was instructed to as part of this assessment. I have attributed the ideas it generated and my further development of them remains my own. I have read all source articles cited in this work.
[GAIT NAME] has been used to proofread, edit, and refine spelling and grammar in the following sections. This was used because I am not confident in the use of English tenses.
Classics have a section in their UG handbook about AI (section 5.9)
5.9 Academic Misconduct
Academic misconduct, defined as ‘the attempt to gain an unfair advantage’ is a variety of cheating or fraud. It is taken very seriously by the University. Students who are caught can suffer penalties which are extremely detrimental to their careers.
5.9.1 Avoiding academic misconduct
Academic Misconduct and Use of Artificial Intelligence (AI) generative language tools:
Artificial Intelligence (AI), particularly AI-based generative language tools such as ChatGPT, has had a lot of media attention in recent months. The University recognises that AI is here to stay and may be relevant for your assessments. This guidance will help you to understand when it is appropriate (or not) to use AI.
A good simple rule to follow is that you MUST NOT use generative AI tools (e.g., ChatGPT) to create content which is presented as your own work. You MAY use non-generative tools, such as a spelling-checker or basic grammar-checker. The most important thing to remember is that you must be able to demonstrate intellectual ownership of your work. If you have further questions, you can speak with your Personal Tutor or module convenor.
You are not permitted unacknowledged use of AI-generated content within submitted coursework, as this constitutes plagiarism and is a university-level academic offence. There are tell-tale signs of AI-use that markers will be on the look-out for.
The Classics department’s current position is that the use of AI is permitted in a limited number of situations, and it MUST always be used in a responsible and open manner. Where AI has been used, the reason for its use MUST be stated, any output MUST be clearly identified in the submission, and you MUST be able to demonstrate intellectual ownership of the work.
For instance, it is possible to use AI to help you understand complex concepts by explaining them to you in simpler terms. Similarly, AI may help in preparing for an assessment, e.g., creating essay plans to help organise your thoughts – although it’s likely that your own structure will be better!
While translating source material is permitted (if properly referenced), using AI to rewrite or translate text that you have drafted is NOT permitted as this is prohibited by the University’s Proofreading Policy. It is important that you develop your own ‘academic voice’, and markers would much prefer to read imperfect English in your ‘voice’ than perfect English written by someone (or something) else.
Of course, AI should NOT be used to create content which is presented as your own work – this is plagiarism.
From 2023 on a new generative AI use-declaration will be added to coursework coversheets.
In addition, if a generative AI has been used in the process of completing an assessment, you MUST clearly state within your submission:
Appropriate use of AI will not result in any penalty, but your marker may comment on your use of it.
A failure to disclose the use of AI, or the use of a misleading description of its use, may have significant consequences for your studies and may be prejudicial in any later Academic Misconduct investigations should they arise. As a result, you are advised to keep good records such as screengrabs of any interactions you have with generative AI, in case you are requested to explain further how and why it was used.
Economics have issued the following advice to students about AI:
The University’s and the Department’s position on AI use is that it is permitted, as long as it is acknowledged and disclosed properly. This disclosure includes any use, including using AI for structure suggestions.
Disclosure of AI use should take the form of a statement in a sensible location in the piece of coursework submitted, such as at the top of the references section. The statement should clearly explain: Which AI was used; Why it was used; What input was used; Where in the submission does the AI output appear.
We strongly recommend that if you are using AI, you keep accurate records of its use, such as screenshots.
Economics require all students to complete the library’s Plagiarism and Referencing moodle courses, and these now incorporate aspects of AI referencing. Economics have confirmed that they are happy to follow referencing rules as per Cite Them Right, on which the Harvard (Warwick Economics) style is largely based i.e. Name of AI (Year) Medium of Communication to Receiver of Communication, Day Month
The English department has not currently identified a required method for referencing AI.
However, the English Department reminds students in the Handbook that 'the use of technology such as AI software to gain an unfair advantage is considered cheating. Presenting work generated via AI software such as ChatGPT or similar as one's own work is viewed as academic misconduct and subject to existing processes and consequences. It is considered in the same way as presenting a document written by a third party or essay mill as one's own.'
The History department has identified that students should declare use of AI within their submissions.
According to the Undergraduate Handbook on Plagiarism, the History department's current position is that the use of AI is permitted in a limited number of situations, and it MUST always be used in a responsible and open manner. Where AI has been used, the reason for its use MUST be stated, any output MUST be clearly identified in the submission, and you MUST be able to demonstrate intellectual ownership of the work.
If a generative AI has been used in the process of completing an assessment, you MUST clearly state in your submission:
The History department warns that appropriate use of AI will not result in any penalty, but your marker may comment on your use of it.
The Warwick Law School has a Policy on the use of Artificial Intelligence and Artificial Intelligence Guidance for Students. These are to be read with the University of Warwick's Institutional Approach to the use of Artificial Intelligence and Academic Integrity.
Unless expressly advised by your tutor, students are not permitted to use Generative AI tools in the classroom for live translation or transcription, or to answer seminar questions. Students are also not permitted to copy or paraphrase outputs created by Generative AI tools in assessments or seminars. Students are permitted to use Generative AI tools as a personal assistant: to check understanding, and to help with planning, research and proof-reading. Students are required to acknowledge any use of AI in assessed work but cautioned that misuse may be a form of academic misconduct.
The law referencing style (OSCOLA) does not currently include any guidance on how to reference AI. A new edition of OSCOLA is expected in 2024/25. Hopefully it will include improved referencing rules for electronic resources.
There is currently no guidance in the Sociology handbook on referencing AI.
However, the department are discussing their approach in the Education Committee, and further advice is forthcoming.
The School of Modern Languages and Cultures expects students to follow their Academic Integrity Declaration on every assessment.
Concerning AI, the SMLC expects students to follow this statement:
'I confirm I have only used a generative artificial intelligence as permitted by the assessment brief for this assignment. In the event I have used one, I have followed the assessment guidelines for disclosure of its use. Except where indicated the work is otherwise entirely my own.'